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How to Pick a Moving Company

  • Verify the company of choice is licensed and insured.
  • Inquire as to whether the movers are full-time employees or day laborers.
  • Contact the Federal or State Department of Transportation and verify the moving company you’re considering has obtained a license to operate. For example: In California, you would want to contact the Public Utilities Commission because they regulate the household goods moving industry. Please see the provided links to the various regulatory authorities.
  • Ensure you’re not liable if an employee becomes injured on your premises. Verify the moving company pays worker’s compensation for their employees.
  • Consider if you’re being charged an hourly rate or by weight of items. Ask about any additional fees or charges for extra large items.
  • Inquire about the company’s policy if damage or loss were to occur.

Organizing Tips

  • Eliminate unnecessary files and transfer hard copy files to a digital medium if possible. Consider donating unwanted office furniture and supplies to charity.
  • File a change of address form at the post office to have your mail forwarded to your new location and notify clients that your office is moving.
  • Have all employees remove their items from the refrigerator.
  • Create a folder for all moving related records and documents for easy access to payment records and other information you may need.
  • Verify freight elevator hours and inquire about special documentation for professional movers with building management.

Packing Tips

  • Label boxes “Fragile” or “This Side Up” according to its contents. All fragile items should be wrapped in bubble wrap and packaged with Styrofoam peanuts.
  • Dedicate a box to essential work supplies or materials that you will need to access on the first day.
  • Be aware that old boxes are not always strong enough to hold heavy items.
  • Wrap items in bubble wrap and packing paper. (Note: Newspaper may leave black ink residue on items.)
  • Label boxes clearly with the future rooms and offices where the boxes will be unpacked.
  • Pack heavy items in small boxes and lighter items in larger boxes, if possible.